Use one of these 4 ways to add an entry:.Move to a location where you want to bring in the AutoText content.Next, let’s look at how you can easily add your AutoText entries to a Word document. If you’re creating AutoText entries you’d like to share with other people in your organization, choose instead the Building Blocks file which could be copied to another computer without sharing your other custom settings. Tip: Choose the Normal.dotm if you’d like to re-play AutoText entries by typing in the shortcut or abbreviation (see below). Your options are to save in the normal template or Normal.dotm file which stores your customization such as layout changes, macros, and other settings specific to you, or the Building Blocks.dotx file.
For my example, I’ll use Columbine Hills logo & address.
Add a short description which will be a screen tip when you hover over available AutoText entries. We’ll keep this one in General although you could create categories to organize like Contracts, Clients, or Marketing. Optionally, add this entry to a new or different category. This will be added to the AutoText gallery. A shorter name such as CHAdd would also work. For my example, I used CHAddress for the Columbine Hills address. If any of the names are similar, you’ll have to type more characters. I’ll show you how to do this as we continue.įor AutoComplete to work best, make the beginning of your AutoText entry name different from other AutoText entries. Although you can use even just one letter or a number for your entry name, a name with 4 or more characters will trigger the AutoComplete feature which will enter an AutoText entry into your document just by typing a few characters. If you want to use the shortcuts to replay this entry, choose a short, one-word name. This could be a common word or phrase or a custom label. Enter a unique name for the AutoText entry. Because AutoText entries are building blocks, the Create New Building Block dialog box displays. Go to the Insert tab, and in the Text group, choose Quick Parts. Your entry can include formatting, text, and images. Select the phrase, sentence, or other portion you want to store as a reusable Quick Parts. 
For my example, I want to store the address and logo for a fictional city, Columbine Hills. Open a document that contains the text or graphics you want to use in other Word documents.
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